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SUNY Delhi Assistant Registrar - SUNY Delhi in Delhi, New York

Location: Delhi, NY Category: Staff Posted On: Mon Feb 22 2021 Job Description:

SUNY Delhi seeks a dynamic, forward-thinking, and engaging Assistant Registrar. SUNY Delhi prides itself on being a welcoming college community for all. Diversity, equity, and inclusiveness are integral components of the highest quality academic programs and the strongest campus climate. The college seeks a wide range of applicants for its positions so that inclusive excellence will be affirmed.

The Assistant Registrar is a key member of the Registrar's Office working on projects and maintaining records in conjunction with our Admissions Office, Student Financial Services Office, faculty/staff, and with other administrative offices within the campus community. This office provides services to a diverse student population and their families, who are enrolled in a varied set of online, off-site, and in person courses/programs.

Duties and Responsibilities:

  • Degree Works Administrator including Transit, Surecode and Scribe setup and support for Transfer Finder, as well as waiver and substitution processing

  • College Catalog/Acalog Administrator

  • Degree Works updates/additions per approved curriculum changes

  • In-service training for faculty/staff

  • Student Service/Faculty Service

  • Final Exam Schedule

  • Registrar's Office procedural documentation and production calendar

  • Transfer Credit: Evaluation/Articulation/Posting support

Expectations include extensive and detailed involvement in the management and maintenance of the degree evaluation software Degree Works, processing of all program waivers and substitutions, troubleshooting all issues, and keeping the system up to date with all approved curriculum changes. Remain current with the functionality of Acalog (the college catalog management system), overseeing the maintenance within Acalog of course descriptions and student learning outcomes as well as program information and general information, and preparing the catalog for yearly rollover. Develop, schedule, and implement in-service faculty/staff training in student records content. Field inquiries from students, faculty, staff and alumni related to student records requests/problems. Develop the final week of classes schedule. Create documentation for Registrar's Office processes. Provide back up support for the evaluation and posting of transfer credit and serve as the main processor for BSN/nursing transfer credit.

This position requires an understanding of developmental approaches to student information systems, independent decision making capability, and an ability to evaluate and maximize efficiencies within the Student Records Module in Banner as well as in other technologies used to support the work within the Registrar's Office. This position also requires comprehension and application of established policies and procedures.

The successful candidate will:

  • be a dynamic self-starter

  • be detail orientated

  • have the ability to work independently with direction

  • have strong computer skills

  • possess strong communication skills

  • be keenly aware of the value placed on solid, consistent customer service to students and inter-related offices across campus

This position requires someone who displays an aptitude for technology, thinks analytically and can easily adapt to change. This position requires the ability to effectively work in a team environment. A commitment to excellent customer service and maintaining a positive attitude while working as part of a team is required.

Job Requirements:

Minimum Requirements:

  • Bachelor degree from an accredited institution

  • Strong computer skills including complex data analysis

  • Proficient with Microsoft Office

  • Experience with a student information system or collegiate student systems (Ellucian Banner, Datatel, PeopleSoft)

  • 1-3 years experience in Higher Education

Preferred Qualifications (Experience and Educational)::

  • 2-4 years experience in Higher Education

  • Experience with Degree Works coding/management (or similar degree audit systems)

  • Experience with Acalog College Catalog management (or similar online college catalog systems)

    Additional Information:

  • This is a full-time, 12-month position

  • Reports to: Registrar

  • Budget Title: Assistant College Registrar, SL3

  • This position offers full New York State UUP (FT) ( benefits, which are among the most comprehensive in the country

  • Click here for more Information for Prospective Employees (

SUNY Delhi has a strong commitment to Affirmative Action and Cultural Diversity. The College welcomes responses from women, minorities, individuals with disabilities and veterans.

SUNY Delhi is committed to providing a safe and productive learning and living community for our students and employees. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Any offer of employment is contingent on the successful completion of the background check.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at

If you need a disability-related accommodation, please contact

Clery Statement

Applicants interested in positions may access the Annual Security Report ( (ASR) for SUNY Delhi online. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Delhi University Police Department at 607-746-4700.