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Lake Erie College of Osteopathic Medicine Regional Clinical Education Coordinator in Elmira, New York

Regional Clinical Education Coordinator

Overview

Date Posted:

10/16/2020

Location:

New York

Address:

250 W. Clinton St.

City:

Elmira

State:

NY

Country:

United States of America

Category:

Administrative and Support

Employment Status:

Full-time

Description

JOB SUMMARY: The Regional Clinical Education Coordinator (New York) performs the duties of an office administrator in support of the day-to-day operations of the office of clinical education.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES:

  • Promotes and preserves the mission of LECOM;

  • Communicates promptly and efficiently with students, faculty and staff when required to do so;

  • Demonstrates knowledge and understanding of accreditation processes, governing body responsibilities and overall operation of the Institution;

  • Assists the Dean in planning lectures for Academic Day and scheduling speakers for a weekly lecture series;

  • Assists the Dean with the management of the LECOM Grand Rounds;

  • Manages 4th Year board review volunteers, lecture topics, and attendance at lectures;

  • Coordinates with Arnot GME and preceptors in planning and scheduling Teaching Days;

  • Creates links for online lectures, and records/uploads online lectures to Google drive;

  • Manages any technical difficulties that arise during live or online lectures;

  • Arranges and monitors remote access to OB didactics;

  • Provides bi-monthly lecture to students regarding navigation of 4th Year and hosts 4th Year panel discussion;

  • Ensures timely submission of faculty appointments and evaluations;

  • Manages student files and assists students in setting up advisors;

  • Assists students in setting goals and developing study plans;

  • Manages incorporation of LECOM policies, procedures, and processes at new sites;

  • Provides assistance and support to new site administrators regarding LECOM policies, processes, and procedures;

  • Plans and prepares orientation and orientation schedule for regional students;

  • Plans and prepares orientation for Arnot yearlong and visiting/auditioning students;

  • Attends Regional Dean meetings and assists Regional Deans as needed;

  • Assists in scheduling conferences, lectures, and clinics for students;

  • Works with department heads to set up field-specific groups and clubs, and notify students of the same;

  • Works with Arnot GME to ensure that all preceptors files are current;

  • Maintains personnel files for Arnot students;

  • Coordinates year-round volunteering opportunities and succession planning for all volunteer activities;

  • Assists in proctoring Shelf Exams at Arnot when needed;

  • Creates rotation schedules, modifying as needed, and posts schedules to the Google drive;

  • Maintains the Arnot Google Drive;

  • Assists with LECOMT GME workbook and additional projects as assigned;

  • Arranges document preparation and travel plans for all COCA meetings;

  • Effectively communicates with affiliated organizations, consultants, vendors, etc. in all matters of mutual importance;

  • Maintains professional appearance and pleasant demeanor at all times;

  • Participates in interviews with candidates for employment in Administration;

  • Participates in designated Institutional activities; and

  • Other duties as needed/assigned by the Director and/or his/her designee to maintain efficient and effective daily operations.

EEO/AA/M/F/Vets/Disabled

Minimum Requirements

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

  • Strong computer literacy with MS Office Suite (Word, PowerPoint, Excel…etc.) and accurate data entry skills;

  • Web-designing experience in the related field preferred;

  • Excellent organizational skills;

  • Maintaining an established work schedule;

  • Ability to be self-reliant and follow instructions;

  • Possess a typing speed of at least 65 wpm with a high degree of accuracy;

  • Ability to create, take dictation, or transcribe documents;

  • Assistant must have sound decision making capabilities and the ability to work independently and as directed by the ADCE;

  • Expertise in typing/composing, editing and submitting surveys, reports, letters, memos, etc., via regular mail, certified mail, e-mail, Federal Express, or fax;

  • Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality;

  • Possess excellent grammar, writing and proofreading skills;

  • Experience in using various office equipment, i.e. copier, fax, scanner, etc.;

  • Ability to work in a fast paced environment that requires multitasking;

  • Effectively using interpersonal and communications skills including tact and diplomacy;

  • Effectively using organizational and planning skills, including, but not limited to, attention to detail and follow-through;

  • Assessing and prioritizing multiple tasks, projects, and demands;

  • Maintaining confidentiality of work related information and materials;

  • Establishing and maintaining effective working relationships;

  • The ability to accept work requests from other managers and supervisors in a respectful and cooperative manner and to independently answer such requests;

  • The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations;

  • The ability to devote full attention and energy to the important work of LECOM in a timely fashion; and

  • Be able to be flexible to accept other duties needed/assigned for the Institution’s needs.

MINIMUM QUALIFICATIONS:Education and experience equivalent to: a high school diploma or GED equivalent is required. An Associate or Bachelor’s Degree is preferred. A minimum of two (2) to three (3) years’ work experience in a business, industry or higher education environment is preferred.

Successful candidate must possess efficient and effective verbal and written communication skills, multi-task and problem solve, prepare reports and be proficient in Microsoft Word, Excel and other various internet resources to properly support and promote the mission of LECOM.

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