Hospital for Special Surgery ARJR Service Line Coordinator in New York, New York
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HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.
Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.
ARJR Service Line Coordinator
The ARJR Service Line Coordinator is responsible for the development, organization and evaluation of the ARJR post-graduate Clinical Fellowship program, as well as coordinating meetings and activities for the ARJR Fellowship and Orthopaedic Surgery Residency programs. The Coordinator is also responsible for scheduling and overseeing service-related meetings, conferences and events. Additionally, the Coordinator will assist Departmental Leadership with administrative tasks and special projects as needed.
The Coordinator will collaborate with various departments across the hospital, including - but not limited to - clinical leadership, faculty, various administrative departments, appropriate regulatory agencies, fellows, residents, applicants, and the Office of Academic Affairs.
Specific responsibilities will include:
Coordinate all academic activities and events for the service. This can include but is not limited to:
Developing and coordinating annual schedules for regularly occurring and special (“one-time”) academic meetings, conferences, programs, and events
Regularly occurring academic meetings include: ARJR Grand Rounds (weekly), SAS Conference, Resident Tutorials (weekly), Fall Resident Lectures, Bioskills Lab, Visiting Professor Lectures, Traveling Fellowship, etc.
Coordinating ARJR Fellowship outings and dinners, including the Fellows’ Graduation Dinner
Coordinating and scheduling interviews for the ARJR Fellowship program, and coordinating the selection process
Schedule and coordinate the ARJR Fellowship orientation
Tracking required information and keeping records for all academic activity
Ensuring appropriate coordination of Resident, Fellow and Attending time/schedules
Supporting additional tasks related to academics and the Service Line
Provide both administrative supervision and support to the ARJR Fellows
Coordinate and oversee ARJR Weekend Call/Coverage Schedule for ARJR Fellows and Faculty – send weekly reminders
Act as a liaison between Fellows and hospital administration when necessary, and establish relationships with other departments and institutions
Coordinate events, such as annual Fellows’ dinners, welcome receptions and other related events
Provide administrative support and coordination to the Service Line team as needed (e.g. meeting scheduling, document preparation, etc.)
Prepare agendas and record minutes for Service Line meetings
Support the Service Line team on various special projects which can include clinical initiatives, metric development and tracking, clinical operations, building physician alignment around enterprise hospital initiatives, business planning, and other related projects
Perform other duties as required by the ARJR Service Line Manager and Departmental Leadership
Coordinate vendor PO’s and purchase office supplies for the ARJR Fellows and Administrators
Complete Fellowship/Service Paperwork:
Coordinating the submission of travel authorizations for ARJR faculty, including expense reports, etc.
Coordinating the submission of ARJR Fellows’ travel authorizations, expense reports, etc.
Coordinating the submission of ARJR Fellows’ compensation for time on-call/weekend coverage
Submitting documentation to maintain CME accreditation for ARJR Grand Rounds, SAS Conferences, and other applicable conferences
Serving as centralized resource to collect information from physician offices for - but not limited to – other HSS departments
Adhere to ACGME Compliance:
Updating WebAds publication listings for all ARJR Fellows and faculty members
Assisting with OMEGA grant documentation as requested by Academic Training
Coordinating milestones review and submissions quarterly
Supporting ARJR Fellowship mentorship program to include career development assistance for Fellows, distributing employment information to Fellows
A Bachelor's degree (e.g., BA, BS, BSN, BSW).
1 – 2 years’ experience preferred
Superior oral, written and non-verbal communication skills; ability to forge and maintain strong professional relationships
Proficiency with MS Office, including: Word, Excel, Outlook, and PowerPoint
Ability to prioritize and handle multiple tasks simultaneously, often under a deadline and in a fast-paced environment
Self-motivated, detail-oriented and pragmatic; a team player who is analytical and solution-focused
Ability to prioritize issues, resolve conflicts and communicate with all levels of the organization
Strong problem solving skills and ability to work independently
Must possess ability to learn new software tools & systems as required on the job
Monday – Friday, 35 hours per week. Daily hours may vary depending on service meeting schedules: 7:00am – 3:00pm / 8:00am-4:00pm / 9:00-5:00pm
External Company Name: Hospital for Special Surgery
External Company URL: www.hss.edu
Street: 535 E 70th St