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The New York Public Library Building Manager in New York, New York

Building Manager

Department: Facilities

Employment Type: Full Time

Location: Schomburg Center

Reporting To: Quiana Valerio

Compensation: $95,000 / year

Description

Overview

The Facilities department is tasked with keeping all NYPL locations safe, clean, comfortable and welcoming for our patrons and staff. The Building Manager provides direction to a team of seven and coordinates the day to day operation and maintenance of the Library Service Center building. This includes organizing, distributing and verifying the work of the maintenance and custodial staff and participating in their training. They also manage vendor and contractual service performance. The position requires diligent recordkeeping and other administrative duties related to maintaining an efficient and professional Facility Operations team.

Key Responsibilities

We are looking for someone we can count on to…

Own :

  • All aspects of maintenance and cleaning operations at the Library Service Center

  • Supervision of the performance of Facilities staff

  • Completion of building audits to ensure compliance with accepted Library standards

  • Staff scheduling; assigns and inspects work to assure the highest quality results

  • Emergency response to weather events and systems failures; organize snow removal, grounds maintenance and site specific tasks

  • Special assignments; determine crew sizes, and ensure projects are competed in a timely manner

Grow:

  • Staff skills and knowledge in cleaning methods and techniques, and on the use of chemicals and machinery

  • Inventory and cost controls to effectively manage resources and supplies needed to operate the facility

Learn :

  • How the Facilities Department interacts with other divisions and departments

  • How to improve critical work functions and efficiencies in operationsLearn to diversify your knowledge of building operations, including mechanical and life safety systems

Improve :

  • The ability of NYPL to provide Library Patrons and Staff a safe and welcoming environment

Our expectations for this person are that within…

1 month , this person will:

  • Understand how the library is organized and physically laid out

  • Understand the specific goals and role of the Facilities Operations team in relation to other departments

  • Know their departmental contacts

  • Perform daily building inspections

3 months , this person will:

  • Serve as a primary point of contact for events

  • Participate in event planning meetings

  • Develop logistical plans

  • Oversee implementation of schedules for daily and periodic services

  • Resolve scheduling problems

6 months and beyond , this person will:

  • Train Coordinators, LCs, ALC’s, JLC’s and Porters on proper techniques and procedures for Cleaning Operations

  • Fully serve as the Program Administrator of the Cleaning Operations Plan

  • Perform inspections and assessments independently

  • Develop cost estimates for OT labor to support events

The teams I’ll be working with are:

  • Person reporting to: Borough Operations Manager, Campus

  • People managing: Team of seven

  • Key partners: Operations Manager, Assistant Operations Manager, Sights and Services Staff, Events Personnel, Safety Department, Energy Department

Required Education, Experience & Skills

Successful candidates must have:

  • Bachelor’s degree and management experience in building operations; or equivalent combination of education and experience

  • Thorough knowledge of established practices and procedures for operating building equipment including the ability to resolve mechanical equipment problems

  • Substantial experience in maintaining building inventory, implementing and administration of preventive maintenance programs and preparation of work schedules for maintenance staff

  • Must be able to respond quickly and tactfully to emergency situations. Substantial experience in the monitoring and coordination of building renovations

  • Strong computer skills, must be able to read blueprints and have a working knowledge of a building monitoring system

  • Ability to respond to emergencies after hours

  • 4 plus years of successfully demonstrated supervisory experience

  • Demonstrated knowledge of industry standard cleaning methods and procedures, materials safety handling, and experience ordering and maintaining supplies and equipment

  • Must be able to communicate with staff, management at all levels and outside vendors /contractors

  • Good interpersonal skills, oral and written communication skills including demonstrating the ability to work well with Library staff at all levels

  • A valid driver’s license and a clear driving record

More...

Please Note: Effective August 2, 2021, absent a qualifying exception for medical or religious reasons, newly hired employees of the New York Public Library must present proof of receipt of a COVID-19 vaccination and may not begin employment at the Library until 14 days after their receipt of their second dose of either the Pfizer or Moderna vaccines or 14 days after their first dose of the Johnson & Johnson vaccine. Newly hired employees who need additional time to receive their vaccination prior to their start date may request an adjournment of their start date with their hiring manager. The Library will consider such requests on a case by case basis, depending upon the Library’s operational needs, among other factors. The Library will further consider exemptions for prospective employees who cannot become vaccinated due to a qualifying medical condition or a sincerely held religious belief or practice. Candidates who receive a conditional offer of employment and who seek a medical or religious exemption to the Library’s vaccination policy will be provided with additional instructions at the time of the conditional offer.

Core Values

All team members are expected and encouraged to embody the NYPL Core Values:

  • Be Helpful to patrons and colleagues

  • Be Resourceful in solving problems

  • Be Curious in all aspects of your work

  • Be Welcoming and Inclusive

Physical Duties

  • Lifting up to 50 pounds

  • May require travel within NYC

Physical Required?

Yes

Union/Non Union

Non-Union

FLSA Status

Exempt

Schedule

  • Monday - Friday 9:00am - 6:00pm

  • Evenings and weekends as necessary

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