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Job Information

Columbia University Variable Hours Officer in New York, New York

  • Requisition no: 512364

  • Work Type: Part Time

  • Location: Campus|Medical Center

  • School/Department: null

  • Categories: Administrative Support

  • Job Type: Officer of Administration

  • Regular/Temporary: Temporary

  • Hours Per Week: 5

Position Summary

Columbia University Irving Medical Center’s Department of Pediatrics is seeking a VHO to join its Research Administration team. The Department of Pediatrics is committed to innovation and excellence in clinical medicine, education, research, community health and global health. Our Residency, Fellowship and Graduate programs are among the best in the Nation. Our Clinical, Translational and Basic Science research features collaborations across specialties and stretches from the bench to bedside. Our department's 2018 Blue Ridge Institute of Medical Research ranking has jumped to #13 with over $21 million in NIH funding, while our industry-funded clinical trials portfolio is ever-growing.


Reporting to the Senior Director of Research Administration, the VHO Research Administrator’s main function will be to prepare and complete all tasks related to Department-Billed project invoicing.

  • Collaborate with the Director of Research Administration, the Pediatrics Research Administration team for Department-Billed project invoicing

  • Interact with Sponsored Projects Finance on the monthly billing report and sponsored project invoicing

  • Liaise with other departments/schools/universities to obtain or create required invoicing documentation

  • Establish invoicing for new awards and sub-projects, with correct budgets and documentation

  • Support Sr. Dir. Res, Admin, and Grants Administrators with tracking of invoice due dates

  • Support faculty and fellows with the development, review, submission and renewal of various types of sponsored projects from a variety of sponsors including NIH, private foundations, government, and industry

  • Maintain accurate and updated files of proposals and awards as applicable

  • Provide efficient and effective post-award accounting reconciliation to faculty and administrators

  • Comply with rules & regulations of the University, sponsors, agreement terms, etc. in all areas of expenditures, effort, transactions, equipment, etc.

  • Other related duties assigned.

Minimum Qualifications

  • Bachelor’s degree or equivalent in education and experience required plus 4 years of related experience.

  • Bachelor’s degree or equivalent in work experience (1.5 experience = 1 year of education)

  • CRA certification desirable (Preferred)

Preferred Qualifications

  • 4 years of progressively responsible pre-award and grants management experience

  • Experience with managing federal and private grants and clinical trials and in an academic healthcare environment preferred

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.