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University of Rochester Outpatient Access Specialist, Colorectal Surgery - 228262 in Rochester, New York

Outpatient Access Specialist, Colorectal Surgery Job ID 228262

Location Medical Faculty Group Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 007 Colorectal Surgery



The position serves the Division of Colorectal surgery patient population and referring physicians, combining reception/registration/scheduling duties at our outpatient office under the direct supervision of the clinical administrative assistant/office manager. The candidate must possess excellent communication skills and exercise independent judgment and initiative in registering, scheduling and communicating with patients. The position requires attention to detail - the ability to prioritize tasks, to type accurately, and be familiar with and comfortable working with computers. The candidate must be able to work independently, and perform routine and non-routine clerical duties of a specialized nature in an extremely busy environment.


Greet, register and schedule patients for a busy consultant practice. (55%)

  • 20% Greet patients reporting for clinical visits and procedures. In a confidential and professional manner, confirm demographic and insurance information for entry into hospital wide computerized registration software system.

  • 20% Evaluate acquired information for completeness and accuracy. Provide HIPPA confidentiality policy notice to patients, obtain documentation signature. Coordinate and review data with billing staff to insure data is sufficient for their needs

  • 15% Check for completeness and accuracy; communicate any discrepancies back to provider for clarification. Schedule procedures, follow-up appointments and ancillary tests with input from physicians and other health care personnel. This requires the ability to evaluate medical information provided, and to clarify information as needed for other areas. Collect co-pays as needed, maintain receipt information. Close cash drawer daily in EPIC and complete billing. Provide patients and health care personnel with procedure descriptions and special instructions as necessary. Provide answers to questions asked by patients, and to determine which questions should appropriately be addressed by physicians or other health care providers.

    Phones/Appointment Scheduling (35%)

  • Assess and triage incoming calls. Evaluate patient's concerns and refer to physicians or other health care personnel to address. Respond to callers independently, and follow-up to be sure all requests are handled in a timely fashion. Using knowledge of complicated and ever-changing physician schedules enter appointments for each of the providers. Requires determination of physician availability, and evaluation of patients who are not referred to a specific individual. 20%

  • Gather pertinent medical information and accurate billing information at the time of scheduling (from patient, referring physician and other health care professionals). Must project professional image to allow collection of accurate and complete medical information, while maintaining patient confidentiality issues. Communicate medical information to patients, and messages to other callers as directed by physicians, nurses and administrative staff. Schedule new patient visit and colonoscopies from work queue. 15%

    Schedule/Billing Confirmation and Generation of Reports (10%)

  • Review all provider schedules in advance of clinic date to verify accuracy. Rectify any errors that may have occurred.

  • Create updated schedules on a daily basis to reflect add-ons and walk-ins. Communicate schedule changes to secretaries, physicians and off-site service areas as necessary. Stock forms at front desk at clinic. Sort and open mail daily. Assist as needed to scan colonoscopy reports and urgent records into EPIC.

    Cross coverage with travel to other locations and other job duties as assigned.


  • High School diploma and 2 years related work experience; or an equivalent combination of education and experience. Medical terminology experience preferred.

  • Demonstrated ability to word process documents and enter data into a database.

  • Demonstrated skills related to achievement of customer satisfaction.

  • Demonstrates the ICARE values to patient, families and staff.

  • Strong attention to detail, organizational, interpersonal, and communication skills, including written communication.

  • Ability to act as a resource to less experienced staff.

  • Ability to work both independently and within a collaborative team.

  • Flexibility and ability to travel to various other locations.

  • Experience with EPIC, or other EMR desired.

    How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled