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U.S. Army Medical Command Medical Records Administration Specialist in West Point, New York


About the Position: The U.S. Military Academy, West Point, NY is an academic institution located in the Hudson River Valley, 50 miles from New York City. The historic site is the oldest continuously occupied military post in America. West Point is a self-contained city with housing, a Department of Public Works, libraries, hospital, fire department, chapels, and restaurants. Employees have access to Eisenhower Hall Theater, Hudson Valley's performing arts center, and recreational facilities.


Serve as the technical advisor on inpatient and/or outpatient documentation and coding guidelines for the West Point Health Service Area.

Improve the effectiveness of coding accuracy and clinical documentation by ensuring compliance with guidelines, regulations, and policies.

Monitor, plan, and maintain coding compliance to meet both National and Department of Defense (DoD) coding guidelines.

Provide quality control feedback based on audits to coders and providers and develop corrective action plans and follow-up to resolve coding and documentation issues.

Present written reports/results from audits and propose a correction plan to management and hospital Commander for action.

Make site assistance visits to the outlying health clinics to evaluate their documentation and coding processes.

Provide education, technical guidance and training on coding and documentation issues for coders, physicians, and other health care professionals.

Participate in professional development activities, to include scheduling coding certification training and testing by the American Association of Professional Coders.

Train coders in auditing techniques and conduct facility training and education for medical staff on coding and documentation issues.

Determine and meet the training needs of KACH each quarter in support of military staff rotation. Tailor training and education curriculum to targeted audiences.


Conditions of Employment


Who May Apply: US Citizens In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes: (1) Coding medical diagnoses and procedures to include disease and injury diagnoses; (2) Maintaining medical records for compliance with policies and/or procedures; (3) Advising medical staff/personnel on proper documentation and coding procedures and practices; and (4) Educating and/or training others. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Biomedical Science, Biomedical Engineering, or Medical Engineering. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas:

Administration and ManagementCommunicationsEducation / Training Program AdministrationReasoning SELECTIVE PLACEMENT FACTOR: This position requires the incumbent to possess at the time of application and maintain throughout the duration of employment certification in one of the following from American Health Information Management Association (AHIMA) with either Certified Coding Specialist (CCS), OR Certified Coding Specialist - Physician (CCS-P) OR Certified Professional Coder- Outpatient (CPC), OR Registered Health Information Technician (RHIT) OR Registered Health Information Administrator (RHIA),OR certified through the American Association of Professional Coders (AAPC) with a Certified Professional Coder (CPC) credential. NOTE: You MUST submit a copy of your Certification with your application package or you will be rated ineligible.


FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Additional Information

Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year trial/probationary period may be required. Direct Deposit of Pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a Career Program (CP) #53 - Medical position. You may claim military spouse preference. If a MSP applicant is determined best qualified and selected, placement must be at the full performance level for priority consideration. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest. This is a Term appointment not to exceed 2 years. A Term appointment may be extended for a maximum of eight years depending upon the needs of management. Contingent to specific conditions, there may be an opportunity to be noncompetitively converted to a Career Conditional or Career appointment. Relocation and Recruitment incentives may be authorized.